Subject: Request for Cancellation of my Gym Membership. It is with deep regret that I would like to request you to terminate my gym membership with immediate effect. This is because of a sudden need for me to move out of this locality to another, which is over 10 km away from here. So, I will not be able to use and avail of the facilities in your gym.
I shall hand over the membership card soon. Hope the needful will be done. In many cases, it may become necessary for gym authorities to terminate the membership of their customers. This may be due to several reasons. In this case, the letter is usually written by the gym manager. A sample of such a letter is given below. Wilmington OR Address of Receiver. Subject — Termination of Gym Membership. The first paragraph of the body of the letter shall cite the action.
The second paragraph shall specify the reasons. The third paragraph shall cite the implications and further actions that are required to be made. An example of a letter written by a gym manager to one of his customers informing him about the termination of his gym membership is below.
Lima RI Address of Receiver. Subject — Termination of your gym membership. Especially if you belong to a gym with multiple locations, make sure your letter gets to the right person to avoid delays in the cancellation process.
In the first paragraph of your letter, state your intent to cancel your membership. Include your membership contract number and the date you signed the contract.
The second paragraph in your letter is where you should refer to your contract. For example, if you qualify for an early cancellation, refer to the clause under which you qualify. Most gyms require a one-year membership before you can cancel. If your membership is eligible for cancellation on a certain date, reference that information. Also, refer to any forms or payments you are enclosing with your cancellation letter. Use the final paragraph of your letter to provide your contact information.
Offer more than one method for the gym to contact you. Your phone number and your email address are both good methods of contact. Mail your letter early. Send your letter via certified mail and send any required forms with it.
This provides proof of the date the gym received it. Refer to your contract and any enclosures. I expect to receive written confirmation of my cancellation within 30 days.
Additionally, you should also be specific by stating exactly when you need the cancellation to take place. In most cases, there is a notice period specified in the membership contract. Therefore, you should write the letter keeping in mind the duration of this period.
On the other hand, you may also request immediate cancellation according to the cause of quitting gym, such as poor health. In case of a personal reason, you are not obliged to explain why you wish to cancel your membership.
However, in other cases, it is polite to mention the reason. You may even mention the names of staff members who served you well during your gym sessions. Furthermore, you may also show interest in joining back once the circumstances allow you to. Every member is required to adhere to these rules even for the cancellation process. For instance, according to some contracts, you may not be allowed to request for cancellation unless you notify a month or so prior to the requested cancellation.
Do mention in your letter that you have fulfilled this condition. On the other hand, in case you need immediate cancellation, refer to the part of the contract that allows you to do so. For instance, if the gym fails to provide you the services promised in the contract, you can ask for early cancellation. End the letter on a friendly note. Moreover, ask the management to contact you for further details or formalities. Contact details should be shared at the end of the letter.
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